Our Services

We offer detailed inventories, check-in and check-out reports, mid tenancy and empty property inspections in the SO post code areas using the Inventory Hive platform. Our Inventory and Check-Out reports include 360-degree images and accurate descriptions of properties, rooms, outbuildings and fixtures & fittings.

All of our Inventory Clerks and Property Inspectors have 15+ years experience in the private rented sector and are NRLA Accredited Landlords

Inventory Reports

Our inventory reports provide comprehensive details of the condition and contents of a property at the start of a tenancy, protecting both landlords and tenants. We include:

• 360 degree photos

• Specification, condition and cleanliness of décor, fixtures & fittings

• Meter readings where applicable, with photos

• Paperless, digital signing by tenant

• Documents such as EICR, How to Rent Guide and Gas Safety Certificate can also be served to, and signed for electronically by, the tenant

Check-out Reports

Check-out reports detail property condition at tenancy end, resolving disputes on damages or missing items, aiding conflict resolution. This is particularly powerful when used in comparison with one of our Check-in Inventories.

These inspections serve as a means to assess the condition of the property during the tenancy period. By conducting these regular check-ups, we aim to identify any potential issues or maintenance requirements before they become larger issues, ensuring that repairs are addressed promptly and efficiently. Helping to maintain good relationships between tenants and landlords/letting agents.

Mid-Tenancy Inspections

Paperless Reporting

Our inventory reports are sent electronically to tenants for digital signing and a completely paperless process. Click below to see this process in action.

Privacy Policy

1. Introduction
Our company is committed to ensuring the privacy and security of personal data collected and processed in accordance with the General Data Protection Regulation (GDPR). This policy outlines our approach to GDPR compliance in relation to the collection, processing, and storage of personal data in the context of private rental inventories conducted on behalf of letting agents and landlords.
2. Data Collection and Processing
• We collect personal data necessary for conducting private rental inventories, including but not limited to tenant names, contact details, and property information.
• Personal data is collected directly from letting agents, landlords, or tenants themselves.
• Data processing is limited to the purposes of creating accurate rental inventories and fulfilling contractual obligations with letting agents and landlords.
• We do not process personal data for any purposes incompatible with the original purposes of collection.
3. Lawful Basis for Processing
• Our lawful basis for processing personal data includes fulfilling contractual obligations with letting agents and landlords, as well as legitimate interests pursued by our company in conducting private rental inventories.
4. Data Retention
• Personal data collected for the purpose of rental inventories will be retained only for as long as necessary to fulfill the purposes for which it was collected, or as required by law.
5. Data Security
• We implement appropriate technical and organizational measures to ensure the security of personal data against unauthorized or unlawful processing and against accidental loss, destruction, or damage.
• Access to personal data is restricted to authorized personnel who have a legitimate need to access such data for the performance of their duties.
6. Data Subject Rights
• Individuals have the right to request access to, rectification, erasure, or restriction of their personal data held by our company.
• Requests from data subjects will be promptly responded to and addressed in accordance with GDPR requirements.
7. Data Transfers
• Personal data will only be transferred to third parties where necessary for the fulfillment of contractual obligations, and such transfers will be conducted in compliance with GDPR requirements.
8. Data Breach Notification
• In the event of a personal data breach, we will promptly assess the risk to individuals’ rights and freedoms and, if appropriate, notify the relevant supervisory authority and affected individuals in accordance with GDPR requirements.
9. Policy Review
• This GDPR policy will be reviewed regularly to ensure its continued relevance and effectiveness in protecting personal data.

By adhering to this GDPR policy, our company demonstrates its commitment to upholding the rights and privacy of individuals while conducting private rental inventories on behalf of letting agents and landlords.